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Survey of Law Library Database Licensing Practices

Survey of Law Library Database Licensing Practices

The 105-page report gives detailed data about the acquisition, licensing deployment and management of online databases by law libraries in the United States and Canada. The study helps its readers to answer questions such as: How do law libraries value and evaluate different vendors of online databases? How much do they spend and plan to spend and on what kinds of products do they plan to expand their collections? What do they think of the training provided by database vendors and what are their feelings about the rate of price increases? How do they feel about eBooks? What are the most valuable sources of free legal information and how have these sources – such as Google Scholar and FindLaw – impacted legal information use? In addition, the report explores the nature of negotiations between vendors and libraries, highlighting areas open to negotiation and the results of such negotiations. The study also gives detailed information on the size of staff maintained to deal with online licenses, legal expenditures for contracts, use of consortia and the annual staff time, and cost of this staff time, spent in reviewing and paying invoices for online information. Data also details the propensity to sue vendors and to be sued by them. Data in the report is broken out separately by size and type of law library. Just a few of the report’s many finding are that: The law firm libraries in the sample spent a mean of more than 845 hours of annual staff time in reviewing and paying invoices for online information; Law libraries sampled expected to increase their number of online contracts in the next year by 2.8%; 42.86% of libraries sampled provided access to the Bloomberg legal information service; Google Scholar accounted for 5.9% of the overall legal research time for law librarians in the law firms in the sample; and Tablet computers accounted for 4.46% of access to online databases for the law libraries sampled with a median of 5% and a range of 0 to 20%.


THE QUESTIONNAIRE
PARTICIPANTS LIST
Characteristics of the Sample
SUMMARY OF MAIN FINDINGS
Spending on Electronic Content
Spending on Electronic Versions of Directories
Spending on eBooks
Spending on Databases of Newspaper and Magazine Articles
Number of Licenses for Electronic Information Maintained
Change in Number of Electronic Licenses Maintained in 2015-2016
Change in Number of Electronic Licenses Maintained in 2016-2017
Percentage of Libraries that Provide Access to LexisNexis, Westlaw and Bloomberg
Choosing Between LexisNexis and Westlaw
Review of the Training Practices of Major Database Vendors
Ranking Value of Smaller Database Vendors: Loislaw, Fastcase, Casemaker, VersusLaw, and HeinOnline.
Ranking 3 Specialized Legal Information Vendors: RIA, BNA and CCH
Ranking Major Sources of Free Legal Information
Ranking FindLaw
Ranking Google Scholar
Ranking Google Books
Ranking Congress.Gov
Ranking the Internet Legal Research Group
Ranking PublicResources. Org
Percentage of Time Spent in Online Legal Research Accounted for by Free Information Sources
Percentage of Time Spent in Online Legal Research Accounted for by Google Scholar
Percentage of Libraries that Employ Online Information Expert
Number of Positions Dedicated to Online Information
Areas of Interest for Increased or Decreased Database Spending
eBook Vendors Currently Used
Spending on eBooks
Spending on eBooks in 2015-16 and 2016-17
Spending on Amazon eBooks
Database Subscription Renewal Rates
Major Additions or Subtractions of Databases Planned
Hardware Access Points to Law Library Digital Collections
Use of Consortia
Feelings about the Rate of Change in the Price of Online Legal Information
Amount of Professional Legal Assistance Required for Licensing Contracts
Percentage of Survey Participants that have been threatened with Lawsuits by Publisher or Information Vendors
Percentage of Survey Participants who have ever Threatened to Sue a Publisher or Information Vendor
Annual Staff Time Expended in Reviewing and Paying Invoices from Database Vendors
Percentage of Invoices from Database Vendors that are Inaccurate
Payment Schedules for Invoices from Database Vendors
Areas of Success in Negotiations with Database Vendors
Most Serious Problems with Database Vendors not Satisfying Contractual Terms
Perceived Quality of Vendor-Supplied Database Statistics
Change in Rate of Use of Legal Databases
Percentage of Licensing Contracts Expected to be Renewed
Number of Free Trials of Databases in the Past Year
Table 1 How much did (will) your library spend for content licensed in electronic or joint electronic/print format (but not for print alone) in the following years:
Table 1.1.1 How much did (will) your library spend for content licensed in electronic or joint electronic or print format (but not for print alone) in 2014-15? (in US $)
Table 1.1.2 How much did (will) your library spend for content licensed in electronic or joint electronic or print format (but not for print alone) in 2014-15? (in US $) Broken out by type of law library
Table 1.1.3 How much did (will) your library spend for content licensed in electronic or joint electronic or print format (but not for print alone) in 2014-15? (in US $) Broken out by FTE library staff
Table 1.2.1 How much did (will) your library spend for content licensed in electronic or joint electronic or print format (but not for print alone) in 2015-16? (in US $)
Table 1.2.2 How much did (will) your library spend for content licensed in electronic or joint electronic or print format (but not for print alone) in 2015-16? (in US $) Broken out by type of law library
Table 1.2.3 How much did (will) your library spend for content licensed in electronic or joint electronic or print format (but not for print alone) in 2015-16? (in US $) Broken out by FTE library staff
Table 2 How much does your organization spend annually for electronic or electronic/print licenses for the following types of material:
Table 2.1.1 How much does your organization spend annually for electronic or electronic or print licenses for directories? (in US $)
Table 2.1.2 How much does your organization spend annually for electronic or electronic or print licenses for directories? (in US $) Broken out by type of law library
Table 2.1.3 How much does your organization spend annually for electronic or electronic or print licenses for directories? (in US $) Broken out by FTE library staff
Table 2.2.1 How much does your organization spend annually for electronic or electronic or print licenses for journals? (in US $)
Table 2.2.2 How much does your organization spend annually for electronic or electronic or print licenses for journals? (in US $) Broken out by type of law library
Table 2.2.3 How much does your organization spend annually for electronic or electronic or print licenses for journals? (in US $) Broken out by FTE library staff
Table 2.3.1 How much does your organization spend annually for electronic or electronic or print licenses for Ebooks? (in US $)
Table 2.3.2 How much does your organization spend annually for electronic or electronic or print licenses for Ebooks? (in US $) Broken out by type of law library
Table 2.3.3 How much does your organization spend annually for electronic or electronic or print licenses for Ebooks? (in US $) Broken out by FTE library staff
Table 2.4.1 How much does your organization spend annually for electronic or electronic or print licenses for Magazine or Newspaper Article Indexes or Full Text? (in US $)
Table 2.4.2 How much does your organization spend annually for electronic or electronic or print licenses for Magazine or Newspaper Article Indexes or Full Text? (in US $) Broken out by type of law library
Table 2.4.3 How much does your organization spend annually for electronic or electronic or print licenses for Magazine or Newspaper Article Indexes or Full Text? (in US $) Broken out by FTE library staff
Table 3 For each of the following years, how many independent licenses for electronic content (or such content combined with print) did your library maintain?
Table 3.1.1 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2014-15?
Table 3.1.2 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2014-15? Broken out by type of law library
Table 3.1.3 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2014-15? Broken out by FTE library staff
Table 3.2.1 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2015-16?
Table 3.2.2 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2015-16? Broken out by type of law library
Table 3.2.3 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2015-16? Broken out by FTE library staff
Table 3.3.1 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2016-17 (projected)?
Table 3.3.2 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2016-17 (projected)? Broken out by type of law library
Table 3.3.3 How many independent licenses for electronic content (or such content combined with print) did your library maintain in 2016-17 (projected)? Broken out by FTE library staff
Table 4 Your library provides access to: (choose all that apply) LexisNexis, Westlaw, Bloomberg?
Table 4.1.1 Does your library provide access to LexisNexis?
Table 4.1.2 Does your library provide access to LexisNexis? Broken out by type of law library
Table 4.1.3 Does your library provide access to LexisNexis? Broken out by FTE library staff
Table 4.2.1 Does your library provide access to Westlaw?
Table 4.2.2 Does your library provide access to Westlaw? Broken out by type of law library
Table 4.2.3 Does your library provide access to Westlaw? Broken out by FTE library staff
Table 4.3.1 Does your library provide access to Bloomberg?
Table 4.3.2 Does your library provide access to Bloomberg? Broken out by type of law library
Table 4.3.3 Does your library provide access to Bloomberg? Broken out by FTE library staff
Table 5.1 If budget considerations compel you to choose one of these two services which do you choose? (LexisNexis or Westlaw)
Table 5.2 If budget considerations compel you to choose one of these two services which do you choose? Broken out by type of law library
Table 5.3 If budget considerations compel you to choose one of these two services which do you choose? Broken out by FTE library staff
Which legal database vendor would you say provides the best training and what is good about it?
Table 6 Rank the following database vendors for their current or potential value to your institution.
Table 6.1.1 Rank the Loislaw database vendor for its current or potential value to your institution.
Table 6.1.2 Rank the Loislaw database vendor for its current or potential value to your institution. Broken out by type of law library
Table 6.1.3 Rank the Loislaw database vendor for its current or potential value to your institution. Broken out by FTE library staff
Table 6.2.1 Rank Fastcase for its current or potential value to your institution.
Table 6.2.2 Rank Fastcase for its current or potential value to your institution. Broken out by type of law library
Table 6.2.3 Rank Fastcase for its current or potential value to your institution. Broken out by FTE library staff
Table 6.3.1 Rank Casemaker for its current or potential value to your institution.
Table 6.3.2 Rank Casemaker for its current or potential value to your institution. Broken out by type of law library
Table 6.3.3 Rank Casemaker for its current or potential value to your institution. Broken out by FTE library staff
Table 6.4.1 Rank VersusLaw for its current or potential value to your institution.
Table 6.4.2 Rank VersusLaw for its current or potential value to your institution. Broken out by type of law library
Table 6.4.3 Rank VersusLaw for its current or potential value to your institution. Broken out by FTE library staff
Table 6.5.1 Rank HeinOnline for its current or potential value to your institution.
Table 6.5.2 Rank HeinOnline for its current or potential value to your institution. Broken out by type of law library
Table 6.5.3 Rank HeinOnline for its current or potential value to your institution. Broken out by FTE library staff
Table 7 Rank the following specialized vendors of legal information for their current or potential usefulness to your institution.
Table 7.1.1 Rank RIA for its current or potential usefulness to your institution.
Table 7.1.2 Rank RIA for its current or potential usefulness to your institution. Broken out by type of law library
Table 7.1.3 Rank RIA for its current or potential usefulness to your institution. Broken out by FTE library staff
Table 7.2.1 Rank BNA for its current or potential usefulness to your institution.
Table 7.2.2 Rank BNA for its current or potential usefulness to your institution. Broken out by type of law library
Table 7.2.3 Rank BNA for its current or potential usefulness to your institution. Broken out by FTE library staff
Table 7.3.1 Rank CCH for its current or potential usefulness to your institution.
Table 7.3.2 Rank CCH for its current or potential usefulness to your institution. Broken out by type of law library
Table 7.3.3 Rank CCH for its current or potential usefulness to your institution. Broken out by FTE library staff
Table 8 Rank the value to your law library of the following free sources of legal information
Table 8.1.1 Rank the value to your law library of FindLaw as a free source of legal information
Table 8.1.2 Rank the value to your law library of FindLaw as a free source of legal information Broken out by type of law library
Table 8.1.3 Rank the value to your law library of FindLaw as a free source of legal information Broken out by FTE library staff
Table 8.2.1 Rank the value to your law library of Google Scholar as a free source of legal information
Table 8.2.2 Rank the value to your law library of Google Scholar as a free source of legal information Broken out by type of law library
Table 8.2.3 Rank the value to your law library of Google Scholar as a free source of legal information Broken out by FTE library staff
Table 8.3.1 Rank the value to your law library of Google Books as a free source of legal information
Table 8.3.2 Rank the value to your law library of Google Books as a free source of legal information Broken out by type of law library
Table 8.3.3 Rank the value to your law library of Google Books as a free source of legal information Broken out by FTE library staff
Table 8.4.1 Rank the value to your law library of Congress.Gov as a free source of legal information
Table 8.4.2 Rank the value to your law library of Congress.Gov as a free source of legal information Broken out by type of law library
Table 8.4.3 Rank the value to your law library of Congress.Gov as a free source of legal information Broken out by FTE library staff
Table 8.5.1 Rank the value to your law library of the Internet Legal Research Group as a free source of legal information
Table 8.5.2 Rank the value to your law library of Internet the Legal Research Group as a free source of legal information Broken out by type of law library
Table 8.5.3 Rank the value to your law library of the Internet Legal Research Group as a free source of legal information Broken out by FTE library staff
Table 8.6.1 Rank the value to your law library of Public Resource.org (including law resource.org) as a free source of legal information
Table 8.6.2 Rank the value to your law library of Public Resource.org (including law resource.org) as a free source of legal information Broken out by type of law library
Table 8.6.3 Rank the value to your law library of Public Resource.org (including law resource.org) as a free source of legal information Broken out by FTE library staff
Table 9.1 About what percentage of your time spent in online legal database searching is spent on free information sources?
Table 9.2 About what percentage of your time spent in online legal database searching is spent on free information sources? Broken out by type of law library
Table 9.3 About what percentage of your time spent in online legal database searching is spent on free information sources? Broken out by FTE library staff
Table 10.1 About what percentage of your time spent searching on legal online databases is spent on Google Scholar?
Table 10.2 About what percentage of your time spent searching on legal online databases is spent on Google Scholar? Broken out by type of law library
Table 10.3 About what percentage of your time spent searching on legal online databases is spent on Google Scholar? Broken out by FTE library staff
Table 11.1 Does your library have one or more individuals employed full time who specialize exclusively in electronic or internet-accessed information?
Table 11.2 Does your library have one or more individuals employed full time who specialize exclusively in electronic or internet-accessed information? Broken out by type of law library
Table 11.3 Does your library have one or more individuals employed full time who specialize exclusively in electronic or internet-accessed information? Broken out by FTE library staff
Table 12.1 If so how many FTE positions at your library are dedicated virtually exclusively to working on electronic or internet accessed information?
Table 12.2 If so how many FTE positions at your library are dedicated virtually exclusively to working on electronic or internet accessed information? Broken out by type of law library
Table 12.3 If so how many FTE positions at your library are dedicated virtually exclusively to working on electronic or internet accessed information? Broken out by FTE library staff
In which areas of database content, defined by database content form (directory, journal, newspaper article, eBook, etc.) and also by subject (international law, antitrust law, taxation, environmental law, election law, etc.) does your organization plan to significantly increase or decrease spending over the next two years on electronic sources?
Apart from the two major legal database vendors LexisNexis and Westlaw which specific eBook subscriptions does your library maintain?
Table 13 How much did (will) your library spend for e-book licenses in the following years:
Table 13.1.1 How much did (will) your library spend for e-book licenses in 2014-15? (in US $)
Table 13.1.2 How much did (will) your library spend for e-book licenses in 2014-15? (in US $) Broken out by type of law library
Table 13.1.3 How much did (will) your library spend for e-book licenses in 2014-15? (in US $) Broken out by FTE library staff
Table 13.2.1 How much did (will) your library spend for e-book licenses in 2015-16? (in US $)
Table 13.2.2 How much did (will) your library spend for e-book licenses in 2015-16? (in US $) Broken out by type of law library
Table 13.2.3 How much did (will) your library spend for e-book licenses in 2015-16? (in US $) Broken out by FTE library staff
Table 13.3.1 How much did (will) your library spend for e-book licenses in 2016-17 (projected)? (in US $)
Table 13.3.2 How much did (will) your library spend for e-book licenses in 2016-17 (projected)? (in US $) Broken out by type of law library
Table 13.3.3 How much did (will) your library spend for e-book licenses in 2016-17 (projected)? (in US $) Broken out by FTE library staff
Table 14.1 What percentage of eBook spending by your library is accounted for by purchases from Amazon?
Table 14.2 What percentage of eBook spending by your library is accounted for by purchases from Amazon? Broken out by type of law library
Table 14.3 What percentage of eBook spending by your library is accounted for by purchases from Amazon? Broken out by FTE library staff
Table 15 What was your library's overall database renewal rate for each of the following years for all of its database contracts
Table 15.1.1 What was your library's overall database renewal rate for all of its database contracts in 2014-15?
Table 15.1.2 What was your library's overall database renewal rate for all of its database contracts in 2014-15? Broken out by type of law library
Table 15.1.3 What was your library's overall database renewal rate for all of its database contracts in 2014-15? Broken out by FTE library staff
Table 15.2.1 What was your library's overall database renewal rate for all of its database contracts in 2015-16?
Table 15.2.2 What was your library's overall database renewal rate for all of its database contracts in 2015-16? Broken out by type of law library
Table 15.2.3 What was your library's overall database renewal rate for all of its database contracts in 2015-16? Broken out by FTE library staff
Table 15.3.1 What was your library's overall database renewal rate for all of its database contracts in 2016-17 (projected)?
Table 15.3.2 What was your library's overall database renewal rate for all of its database contracts in 2016-17 (projected)? Broken out by type of law library
Table 15.3.3 What was your library's overall database renewal rate for all of its database contracts in 2016-17 (projected)? Broken out by FTE library staff
What major additions or subtractions (or both) to your online subscription base are you planning or contemplating?
Table 16 About what percentage of online database use at your library is accounted for by access through each of the following means?
Table 16.1.1 About what percentage of online database use at your library is accounted for by access through laptops?
Table 16.1.2 About what percentage of online database use at your library is accounted for by access through laptops? Broken out by type of law library
Table 16.1.3 About what percentage of online database use at your library is accounted for by access through laptops? Broken out by FTE library staff
Table 16.2.1 About what percentage of online database use at your library is accounted for by access through fixed computer workstations?
Table 16.2.2 About what percentage of online database use at your library is accounted for by access through fixed computer workstations? Broken out by type of law library
Table 16.2.3 About what percentage of online database use at your library is accounted for by access through fixed computer workstations? Broken out by FTE library staff
Table 16.3.1 About what percentage of online database use at your library is accounted for by access through smartphones?
Table 16.3.2 About what percentage of online database use at your library is accounted for by access through smartphones? Broken out by type of law library
Table 16.3.3 About what percentage of online database use at your library is accounted for by access through smartphones? Broken out by FTE library staff
Table 16.4.1 About what percentage of online database use at your library is accounted for by access through tablet computers?
Table 16.4.2 About what percentage of online database use at your library is accounted for by access through tablet computers? Broken out by type of law library
Table 16.4.3 About what percentage of online database use at your library is accounted for by access through tablet computers? Broken out by FTE library staff
Table 17.1 In how many database licensing consortiums does the library participate? (in which it has at least one active contract)
Table 17.2 In how many database licensing consortiums does the library participate? (in which it has at least one active contract) Broken out by type of law library
Table 17.3 In how many database licensing consortiums does the library participate? (in which it has at least one active contract) Broken out by FTE library staff
Table 18.1 Contracts through consortiums account for what percentage of the library's total licenses for electronic content?
Table 18.2 Contracts through consortiums account for what percentage of the library's total licenses for electronic content? Broken out by type of law library
Table 18.3 Contracts through consortiums account for what percentage of the library's total licenses for electronic content? Broken out by FTE library staff
How could the consortium in which your institution participates better serve you? What steps might they take to help you get a better deal on database contracts?
Summarize your feelings about the rate of change in the price of legal information over the past two years. Have prices gone up? If so by how much in percentage terms? Has the use of free information sources reduced your reliance on paid sources? Feel free to express your sentiments.
Table 19.1 Approximately how many hours of professional legal assistance (from lawyers within or outside of your organization) did the library require for contract review or disputes in the past year?
Table 19.2 Approximately how many hours of professional legal assistance (from lawyers within or outside of your organization) did the library require for contract review or disputes in the past year? Broken out by type of law library
Table 19.3 Approximately how many hours of professional legal assistance (from lawyers within or outside of your organization) did the library require for contract review or disputes in the past year? Broken out by FTE library staff
Table 20.1 To the best of your knowledge has the library ever been threatened by a publisher or information vendor with any form of legal action for contract abrogation, non-payment or any other reason?
Table 20.2 To the best of your knowledge has the library ever been threatened by a publisher or information vendor with any form of legal action for contract abrogation, non-payment or any other reason? Broken out by type of law library
Table 20.3 To the best of your knowledge has the library ever been threatened by a publisher or information vendor with any form of legal action for contract abrogation, non-payment or any other reason? Broken out by FTE library staff
Table 21.1 To the best of your knowledge, has your library ever threatened a publisher or information vendor with legal action over non-performance or other contract abrogation or for any other reason?
Table 21.2 To the best of your knowledge, has your library ever threatened a publisher or information vendor with legal action over non-performance or other contract abrogation or for any other reason? Broken out by type of law library
Table 21.3 To the best of your knowledge, has your library ever threatened a publisher or information vendor with legal action over non-performance or other contract abrogation or for any other reason? Broken out by FTE library staff
Table 22.1 Approximately how much annual staff time would you say is expended by your library (1 full time person spending all of their time would be about 1900 hours) in reviewing and paying invoices from database vendors?
Table 22.2 Approximately how much annual staff time would you say is expended by your library (1 full time person spending all of their time would be about 1900 hours) in reviewing and paying invoices from database vendors? Broken out by type of law library
Table 22.3 Approximately how much annual staff time would you say is expended by your library (1 full time person spending all of their time would be about 1900 hours) in reviewing and paying invoices from database vendors? Broken out by FTE library staff
Table 23.1 As a general rule what percentage of the invoices that you receive for database products would you say are inaccurate?
Table 23.2 As a general rule what percentage of the invoices that you receive for database products would you say are inaccurate? Broken out by type of law library
Table 23.3 As a general rule what percentage of the invoices that you receive for database products would you say are inaccurate? Broken out by FTE library staff
Describe your library's payment schedule with vendors. What percentage of contracts are paid annually, semi-annually, quarterly, etc.? Which months account for the bulk of your payments and how do you schedule payments to assure smooth operations without bottlenecks or cash flow problems?
What is the one area in negotiations with vendors that you feel you have had the most success in negotiating?
What is the one area in negotiations with vendors that you feel you have had the least success in negotiating?
What are some of the most serious issues that you have had with database vendors whom you feel have not kept to contractual terms?
Overall what do you think of the quality of the database vendor statistics that you get from your vendors?
Table 24.1 In the aggregate, has database usage at your library in the past year increased, decreased or remained the same?
Table 24.2 In the aggregate, has database usage at your library in the past year increased, decreased or remained the same? Broken out by type of law library
Table 24.3 In the aggregate, has database usage at your library in the past year increased, decreased or remained the same? Broken out by FTE library staff
Table 25.1 In the next year, what percentage of the library's content licensing contracts that come up for renewal does the library expect to renew?
Table 25.2 In the next year, what percentage of the library's content licensing contracts that come up for renewal does the library expect to renew? Broken out by type of law library
Table 25.3 In the next year, what percentage of the library's content licensing contracts that come up for renewal does the library expect to renew? Broken out by FTE library staff
Table 26.1 How many databases did the library test on a free-trial basis within the past year?
Table 26.2 How many databases did the library test on a free-trial basis within the past year? Broken out by type of law library
Table 26.3 How many databases did the library test on a free-trial basis within the past year? Broken out by FTE library staff

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