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International Survey of Academic & Research Library Data Curation Practices,2016-17 Edition

International Survey of Academic & Research Library Data Curation Practices,2016-17 Edition

We surveyed college and university and other research libraries in the United Kingdom and United States to find out more about their approach to data curation. Ten libraries were surveyed in each country.  Two non-academic libraries with profiles similar to academic libraries were also included. The study presents a broad range of data on budgets, staffing, assessment, technology use, interdepartmental cooperation, metadata development, data security, discovery tools, marketing, archiving, data preservation and other aspects of data curation management.  Some of the participating institutions include: Tulane, Syracuse University, the University of New Mexico, Imperial College London, the University of Edinburgh, the University of Bath, Pacific Northwest National Laboratory, the University of London, the Center for Research Libraries and Arizona State University.  Just a few of the 108 page report’s many findings are that:  The majority of libraries (70%) surveyed assisted faculty with advice on how to develop data management plans for grants or personal use; For 30% of the UK libraries surveyed, data curation was a line item in the library budget; and  The mean average percentage of overall data management staff time spent on the development of metadata and other cataloguing issues was 31 per cent.


THE QUESTIONNAIRE
PARTICIPANTS LIST
Characteristics of the Sample
SUMMARY OF MAIN FINDINGS
Summary of Main Findings
Relations with Faculty on Data Curation Issues
Information Literacy Efforts in Data Curation
Provision of Statistical Software & Other Data Management Tools
Library Role in Dataset Discovery
Library Role in Licensing and Negotiating Access to Datasets
Library Role in Archiving Datasets
Library Role in Assuring Compliance with Grants Data Management Requirements
Data Preservation Policies
Resources for Data Curation
Cooperation among Departments
Funding for Data Curation
Academic Departments Showing the Most Interest in Data Curation Services
Data Security
Metadata and Citation
Personnel & Staffing
Data Curation as a Distinct Line Item in the Library Budget
Role in Supplying Data Curation Services for Grant Proposals
Interdepartmental Cooperation
Cost of Centralizing Data Repositories
Data Integrity and Preservation
Assessment of Data Curation Efforts
Information Resources for Data Curation
Particularly Admired Libraries in Data Curation
Conclusion
Which 3 subject areas account for the largest share of the large scale data sets that your library handles?
Table 1.1 Does the library offer to faculty advice on how to develop data management plans for grant proposals or personal use?
Table 1.2 Does the library offer to faculty advice on how to develop data management plans for grant proposals or personal use? Broken out by USA or UK
Table 1.3 Does the library offer to faculty advice on how to develop data management plans for grant proposals or personal use? Broken out by Public and Private College
Table 1.4 Does the library offer to faculty advice on how to develop data management plans for grant proposals or personal use? Broken out by Type of institution
Table 1.5 Does the library offer to faculty advice on how to develop data management plans for grant proposals or personal use? Broken out by Enrollment
Table 2 Does the library have any series of tutorials, seminars, classes, videos or other formal means to train faculty in data management?
Table 2.1.1 Does the library have any series of one on one tutorials?
Table 2.1.2 Does the library have any series of one on one tutorials? Broken out by USA or UK
Table 2.1.3 Does the library have any series of one on one tutorials? Broken out by Public and Private College
Table 2.1.4 Does the library have any series of one on one tutorials? Broken out by Type of institution
Table 2.1.5 Does the library have any series of one on one tutorials? Broken out by Enrollment
Table 2.2.1 Does the library have any series of formal classes?
Table 2.2.2 Does the library have any series of formal classes? Broken out by USA or UK
Table 2.2.3 Does the library have any series of formal classes? Broken out by Public and Private College
Table 2.2.4 Does the library have any series of formal classes? Broken out by Type of institution
Table 2.2.5 Does the library have any series of formal classes? Broken out by Enrollment
Table 2.3.1 Does the library have any series of workshops or seminars?
Table 2.3.2 Does the library have any series of workshops or seminars? Broken out by USA or UK
Table 2.3.3 Does the library have any series of workshops or seminars? Broken out by Public and Private College
Table 2.3.4 Does the library have any series of workshops or seminars? Broken out by Type of institution
Table 2.3.5 Does the library have any series of workshops or seminars? Broken out by Enrollment
Table 2.4.1 Does the library have any series of videos or web-based tutorials?
Table 2.4.2 Does the library have any series of videos or web-based tutorials? Broken out by USA or UK
Table 2.4.3 Does the library have any series of videos or web-based tutorials? Broken out by Public and Private College
Table 2.4.4 Does the library have any series of videos or web-based tutorials? Broken out by Type of institution
Table 2.4.5 Does the library have any series of videos or web-based tutorials? Broken out by Enrollment
Table 3.1 Does the library offer tutorials or other information literacy services in the use of statistical data analysis software or data manipulation software?
Table 3.2 Does the library offer tutorials or other information literacy services in the use of statistical data analysis software or data manipulation software? Broken out by USA or UK
Table 3.3 Does the library offer tutorials or other information literacy services in the use of statistical data analysis software or data manipulation software? Broken out by Public and Private College
Table 3.4 Does the library offer tutorials or other information literacy services in the use of statistical data analysis software or data manipulation software? Broken out by Type of institution
Table 3.5 Does the library offer tutorials or other information literacy services in the use of statistical data analysis software or data manipulation software? Broken out by Enrollment
Table 4 Rate the extent of the library role in the following data management issues
Table 4.1.1 Rate the extent of the library role in discovering data set databases
Table 4.1.2 Rate the extent of the library role in discovering data set databases Broken out by USA or UK
Table 4.1.3 Rate the extent of the library role in discovering data set databases Broken out by Public and Private College
Table 4.1.4 Rate the extent of the library role in discovering data set databases Broken out by Type of institution
Table 4.1.5 Rate the extent of the library role in discovering data set databases Broken out by Enrollment
Table 4.2.1 Rate the extent of the library role in licensing and negotiating access to data sets and databases primarily composed of data
Table 4.2.2 Rate the extent of the library role in licensing and negotiating access to data sets and databases primarily composed of data Broken out by USA or UK
Table 4.2.3 Rate the extent of the library role in licensing and negotiating access to data sets and databases primarily composed of data Broken out by Public and Private College
Table 4.2.4 Rate the extent of the library role in licensing and negotiating access to data sets and databases primarily composed of data Broken out by Type of institution
Table 4.2.5 Rate the extent of the library role in licensing and negotiating access to data sets and databases primarily composed of data Broken out by Enrollment
Table 4.3.1 Rate the extent of the library role in archiving or housing data sets or related data databases
Table 4.3.2 Rate the extent of the library role in archiving or housing data sets or related data databases Broken out by USA or UK
Table 4.3.3 Rate the extent of the library role in archiving or housing data sets or related data databases Broken out by Public and Private College
Table 4.3.4 Rate the extent of the library role in archiving or housing data sets or related data databases Broken out by Type of institution
Table 4.3.5 Rate the extent of the library role in archiving or housing data sets or related data databases Broken out by Enrollment
Table 4.4.1 Rate the extent of the library role in assuring compliance with grant data management requirements
Table 4.4.2 Rate the extent of the library role in assuring compliance with grant data management requirements Broken out by USA or UK
Table 4.4.3 Rate the extent of the library role in assuring compliance with grant data management requirements Broken out by Public and Private College
Table 4.4.4 Rate the extent of the library role in assuring compliance with grant data management requirements Broken out by Type of institution
Table 4.4.5 Rate the extent of the library role in assuring compliance with grant data management requirements Broken out by Enrollment
Table 5.1 Does your institution have a policy on the preservation of research data?
Table 5.2 Does your institution have a policy on the preservation of research data? Broken out by USA or UK
Table 5.3 Does your institution have a policy on the preservation of research data? Broken out by Public and Private College
Table 5.4 Does your institution have a policy on the preservation of research data? Broken out by Type of institution
Table 5.5 Does your institution have a policy on the preservation of research data? Broken out by Enrollment
Table 6.1 Does your library have an official set of written policies about data management?
Table 6.2 Does your library have an official set of written policies about data management? Broken out by USA or UK
Table 6.3 Does your library have an official set of written policies about data management? Broken out by Public and Private College
Table 6.4 Does your library have an official set of written policies about data management? Broken out by Type of institution
Table 6.5 Does your library have an official set of written policies about data management? Broken out by Enrollment
If your library has a written data preservation or management policy or both how are these policies published or disseminated? On the library website? In a blog? In a manual? All of these? If available online, where?
Table 7.1 Has the library ever received an external grant to support activities in data curation?
Table 7.2 Has the library ever received an external grant to support activities in data curation? Broken out by USA or UK
Table 7.3 Has the library ever received an external grant to support activities in data curation? Broken out by Public and Private College
Table 7.4 Has the library ever received an external grant to support activities in data curation? Broken out by Type of institution
Table 7.5 Has the library ever received an external grant to support activities in data curation? Broken out by Enrollment
If so what is the sum total of the amount your library has ever received to develop or support data curation efforts?
Table 8.1 How strong is demand from your library patrons for data curation services from the library?
Table 8.2 How strong is demand from your library patrons for data curation services from the library? Broken out by USA or UK
Table 8.3 How strong is demand from your library patrons for data curation services from the library? Broken out by Public and Private College
Table 8.4 How strong is demand from your library patrons for data curation services from the library? Broken out by Type of institution
Table 8.5 How strong is demand from your library patrons for data curation services from the library? Broken out by Enrollment
Describe your library's relations with other players in data curation such as the college/university office of grants management, or the academic departments that use the data curation services. Do they understand the library's efforts? Are there turf battles? What is the overall level of cooperation?
Since many grants now require a data curation strategy, and many departments of a college may be involved in this effort, the cost of this effort should be shared among these departmental players. Is this the case at your institution? If so, how do the contributions and roles break down? Has the library been given extra funds to carry out its data curation role?
Which academic fields would you say take most advantage of the data curation services offered by the library?
Describe the system that your library uses in determining the proper level and timing of access for data sets maintained by the library or other archival custodian. For example, which are available for public access, which only for scientists working on a particular project and which - only after an embargo period after publication of a journal article based on the data. The possibilities for significant mistakes are ample; how does your organization avoid them?
Describe some of the practices that your library follows in developing metadata practices for the proper classification and recall of data sets.
Table 9 How easy has it been to develop metadata for following types of data?
Table 9.1.1 How easy has it been to develop metadata for notes or logs from scientific/social science experiments?
Table 9.1.2 How easy has it been to develop metadata for notes or logs from scientific/social science experiments? Broken out by USA or UK
Table 9.1.3 How easy has it been to develop metadata for notes or logs from scientific/social science experiments? Broken out by Public and Private College
Table 9.1.4 How easy has it been to develop metadata for notes or logs from scientific/social science experiments? Broken out by Type of institution
Table 9.1.5 How easy has it been to develop metadata for notes or logs from scientific/social science experiments? Broken out by Enrollment
Table 9.2.1 How easy has it been to develop metadata for output or results from medical or scientific instruments or other monitors?
Table 9.2.2 How easy has it been to develop metadata for output or results from medical or scientific instruments or other monitors? Broken out by USA or UK
Table 9.2.3 How easy has it been to develop metadata for output or results from medical or scientific instruments or other monitors? Broken out by Public and Private College
Table 9.2.4 How easy has it been to develop metadata for output or results from medical or scientific instruments or other monitors? Broken out by Type of institution
Table 9.2.5 How easy has it been to develop metadata for output or results from medical or scientific instruments or other monitors? Broken out by Enrollment
Table 9.3.1 How easy has it been to develop metadata for video, photographs or other images?
Table 9.3.2 How easy has it been to develop metadata for video, photographs or other images? Broken out by USA or UK
Table 9.3.3 How easy has it been to develop metadata for video, photographs or other images? Broken out by Public and Private College
Table 9.3.4 How easy has it been to develop metadata for video, photographs or other images? Broken out by Type of institution
Table 9.3.5 How easy has it been to develop metadata for video, photographs or other images? Broken out by Enrollment
Table 9.4.1 How easy has it been to develop metadata for spreadsheets?
Table 9.4.2 How easy has it been to develop metadata for spreadsheets? Broken out by USA or UK
Table 9.4.3 How easy has it been to develop metadata for spreadsheets? Broken out by Public and Private College
Table 9.4.4 How easy has it been to develop metadata for spreadsheets? Broken out by Type of institution
Table 9.4.5 How easy has it been to develop metadata for spreadsheets? Broken out by Enrollment
Table 9.5.1 How easy has it been to develop metadata for databases?
Table 9.5.2 How easy has it been to develop metadata for databases? Broken out by USA or UK
Table 9.5.3 How easy has it been to develop metadata for databases? Broken out by Public and Private College
Table 9.5.4 How easy has it been to develop metadata for databases? Broken out by Type of institution
Table 9.5.5 How easy has it been to develop metadata for databases? Broken out by Enrollment
Table 9.6.1 How easy has it been to develop metadata for software code?
Table 9.6.2 How easy has it been to develop metadata for software code? Broken out by USA or UK
Table 9.6.3 How easy has it been to develop metadata for software code? Broken out by Public and Private College
Table 9.6.4 How easy has it been to develop metadata for software code? Broken out by Type of institution
Table 9.6.5 How easy has it been to develop metadata for software code? Broken out by Enrollment
Table 10.1 About what percentage of the total staff time that your library spends on data management issues would you say is accounted for by the development of metadata and other cataloging issues?
Table 10.2 About what percentage of the total staff time that your library spends on data management issues would you say is accounted for by the development of metadata and other cataloging issues? Broken out by USA or UK
Table 10.3 About what percentage of the total staff time that your library spends on data management issues would you say is accounted for by the development of metadata and other cataloging issues? Broken out by Public and Private College
Table 10.4 About what percentage of the total staff time that your library spends on data management issues would you say is accounted for by the development of metadata and other cataloging issues? Broken out by Type of institution
Table 10.5 About what percentage of the total staff time that your library spends on data management issues would you say is accounted for by the development of metadata and other cataloging issues? Broken out by Enrollment
Table 11.1 Has the library hired or assigned librarians specifically to work on data curation issues?
Table 11.2 Has the library hired or assigned librarians specifically to work on data curation issues? Broken out by USA or UK
Table 11.3 Has the library hired or assigned librarians specifically to work on data curation issues? Broken out by Public and Private College
Table 11.4 Has the library hired or assigned librarians specifically to work on data curation issues? Broken out by Type of institution
Table 11.5 Has the library hired or assigned librarians specifically to work on data curation issues? Broken out by Enrollment
Table 12.1 If yes how many FTE positions have been assigned to this staff or department?
Table 12.2 If yes how many FTE positions have been assigned to this staff or department? Broken out by USA or UK
Table 12.3 If yes how many FTE positions have been assigned to this staff or department? Broken out by Public and Private College
Table 12.4 If yes how many FTE positions have been assigned to this staff or department? Broken out by Type of institution
Table 12.5 If yes how many FTE positions have been assigned to this staff or department? Broken out by Enrollment
Table 13.1 Is there a distinct line item in your library budget for data curation?
Table 13.2 Is there a distinct line item in your library budget for data curation? Broken out by USA or UK
Table 13.3 Is there a distinct line item in your library budget for data curation? Broken out by Public and Private College
Table 13.4 Is there a distinct line item in your library budget for data curation? Broken out by Type of institution
Table 13.5 Is there a distinct line item in your library budget for data curation? Broken out by Enrollment
Table 14.1 What is the total number of grant proposals that have been reviewed or contributed to by your data curation office or service in the past year?
Table 14.2 What is the total number of grant proposals that have been reviewed or contributed to by your data curation office or service in the past year? Broken out by USA or UK
Table 14.3 What is the total number of grant proposals that have been reviewed or contributed to by your data curation office or service in the past year? Broken out by Public and Private College
Table 14.4 What is the total number of grant proposals that have been reviewed or contributed to by your data curation office or service in the past year? Broken out by Type of institution
Table 14.5 What is the total number of grant proposals that have been reviewed or contributed to by your data curation office or service in the past year? Broken out by Enrollment
Table 15.1 Data curation issues are often dealt with by inter-departmental teams from the library, the office of research grants management, information technology and researchers themselves. Has your college established such an inter-departmental team?
Table 15.2 Data curation issues are often dealt with by inter-departmental teams from the library, the office of research grants management, information technology and researchers themselves. Has your college established such an inter-departmental team? Broken out by USA or UK
Table 15.3 Data curation issues are often dealt with by inter-departmental teams from the library, the office of research grants management, information technology and researchers themselves. Has your college established such an inter-departmental team? Broken out by Public and Private College
Table 15.4 Data curation issues are often dealt with by inter-departmental teams from the library, the office of research grants management, information technology and researchers themselves. Has your college established such an inter-departmental team? Broken out by Type of institution
Table 15.5 Data curation issues are often dealt with by inter-departmental teams from the library, the office of research grants management, information technology and researchers themselves. Has your college established such an inter-departmental team? Broken out by Enrollment
Studies have shown that centralized data repositories in data intensive fields can significantly improve scholarly productivity by dramatically reducing the amount of time it takes to locate important data sets. However, the costs of discovering, centralizing, cataloging, storing, distributing and even marketing centralized data repositories can be considerable in terms of software, computing costs and particularly personnel and training costs. How are these costs determined and borne by various institutional players at your institution?
Have you had at your institution any data curation disasters in which critical data was lost, destroyed, impermissibly accessed or otherwise rendered far less useful than it might have been with more adequate curation measures? Keeping in mind that responses are not connected to institutions or respondents, can you describe some of these instances?
Table 16.1 Does the library have a data curation data preservation strategy through which it has decided to maintain data for a minimum number of years?
Table 16.2 Does the library have a data curation data preservation strategy through which it has decided to maintain data for a minimum number of years? Broken out by USA or UK
Table 16.3 Does the library have a data curation data preservation strategy through which it has decided to maintain data for a minimum number of years? Broken out by Public and Private College
Table 16.4 Does the library have a data curation data preservation strategy through which it has decided to maintain data for a minimum number of years? Broken out by Type of institution
Table 16.5 Does the library have a data curation data preservation strategy through which it has decided to maintain data for a minimum number of years? Broken out by Enrollment
Table 17.1 If yes what is the minimum number of years?
Table 17.2 If yes what is the minimum number of years? Broken out by USA or UK
Table 17.3 If yes what is the minimum number of years? Broken out by Public and Private College
Table 17.4 If yes what is the minimum number of years? Broken out by Type of institution
Table 17.5 If yes what is the minimum number of years? Broken out by Enrollment
Table 18 How easy has it been to procure and archive the following types of data?
Table 18.1.1 How easy has it been to procure and archive notes or logs from scientific/social science experiments?
Table 18.1.2 How easy has it been to procure and archive notes or logs from scientific/social science experiments? Broken out by USA or UK
Table 18.1.3 How easy has it been to procure and archive notes or logs from scientific/social science experiments? Broken out by Public and Private College
Table 18.1.4 How easy has it been to procure and archive notes or logs from scientific/social science experiments? Broken out by Type of institution
Table 18.1.5 How easy has it been to procure and archive notes or logs from scientific/social science experiments? Broken out by Enrollment
Table 18.2.1 How easy has it been to procure and archive output or results from medical or scientific instruments or other monitors?
Table 18.2.2 How easy has it been to procure and archive output or results from medical or scientific instruments or other monitors? Broken out by USA or UK
Table 18.2.3 How easy has it been to procure and archive output or results from medical or scientific instruments or other monitors? Broken out by Public and Private College
Table 18.2.4 How easy has it been to procure and archive output or results from medical or scientific instruments or other monitors? Broken out by Type of institution
Table 18.2.5 How easy has it been to procure and archive output or results from medical or scientific instruments or other monitors? Broken out by Enrollment
Table 18.3.1 How easy has it been to procure and archive video, photographs or other images?
Table 18.3.2 How easy has it been to procure and archive video, photographs or other images? Broken out by USA or UK
Table 18.3.3 How easy has it been to procure and archive video, photographs or other images? Broken out by Public and Private College
Table 18.3.4 How easy has it been to procure and archive video, photographs or other images? Broken out by Type of institution
Table 18.3.5 How easy has it been to procure and archive video, photographs or other images? Broken out by Enrollment
Table 18.4.1 How easy has it been to procure and archive spreadsheets?
Table 18.4.2 How easy has it been to procure and archive spreadsheets? Broken out by USA or UK
Table 18.4.3 How easy has it been to procure and archive spreadsheets? Broken out by Public and Private College
Table 18.4.4 How easy has it been to procure and archive spreadsheets? Broken out by Type of institution
Table 18.4.5 How easy has it been to procure and archive spreadsheets? Broken out by Enrollment
Table 18.5.1 How easy has it been to procure and archive databases?
Table 18.5.2 How easy has it been to procure and archive databases? Broken out by USA or UK
Table 18.5.3 How easy has it been to procure and archive databases? Broken out by Public and Private College
Table 18.5.4 How easy has it been to procure and archive databases? Broken out by Type of institution
Table 18.5.5 How easy has it been to procure and archive databases? Broken out by Enrollment
Table 18.6.1 How easy has it been to procure and archive software code?
Table 18.6.2 How easy has it been to procure and archive software code? Broken out by USA or UK
Table 18.6.3 How easy has it been to procure and archive software code? Broken out by Public and Private College
Table 18.6.4 How easy has it been to procure and archive software code? Broken out by Type of institution
Table 18.6.5 How easy has it been to procure and archive software code? Broken out by Enrollment
How have your library’s data curation activities impacted the standing and scholarly results of your institution? Have you made efforts to assess the impact of the data curation activities on institutional success?
What are some of the data archives or directories that you have found most useful in your data curation pursuits?
Which blogs, listservs, websites, magazines, newsletters, conferences and other information resources have you found most useful in your data curation activities?
Which institutions do you most admire for their data curation efforts?

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