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Data Privacy Policy Template for End-User Technology Leaders

Publisher IDC
Published Oct 28, 2025
Length 10 Pages
SKU # IDC20513437

Description

This IDC Perspective provides a data privacy policy responding to client needs for a best practice data privacy governance policy to leverage. It responds to increasing client demand for data privacy policy guidance, leveraging research and real-world insights to accelerate policy implementation. The document emphasizes integrating data privacy policies into broader governance frameworks and provides a structured template to support organizations. Finally, it offers strategic advice for end-user technology leaders to ensure data privacy investments align with governance policies, regulatory standards, and ethical considerations, helping organizations implement data privacy responsibly while fostering innovation. "A well-defined data protection policy framework is essential for organizations to safeguard sensitive information, uphold compliance, and preserve ethical integrity. With the rise of generative AI, the stakes are even higher, as misuse or exposure of data can create significant legal, reputational, and operational risks. By adopting structured policy templates and best practices, organizations can strengthen defenses, ensure responsible data use, and maintain stakeholder trust," says Daniel Saroff, group vice president, Consulting and Research at IDC.

Table of Contents

10 Pages

Executive Snapshot

Situation Overview

The Need for Data Privacy Governance

What Makes an Effective Policy?

Policy Versus Process and Procedure Documents

Implementing Your Data Privacy Policy

IDC Data Privacy Policy Template

1.0 Purpose

2.0 Scope

3.0 Data Privacy Principles

Data Collection (Minimization Philosophy)

Data Integration and Derived Risks

Data Use

Data Sharing and Disclosure

Data Retention and Disposal

Security and Safeguards

4.0 Limitations on Use

5.0 Recordkeeping, Monitoring, and Auditing

6.0 Enforcement

7.0 Resources

8.0 Data Protection and Confidentiality

Protecting Sensitive Information

Explicit Approval Process

Data Security and Safeguards

Customer Data and Client Agreements

9.0 Policy Adherence

Advice for the Technology Buyer

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